Pursuant to the Constitution of the Byford & Districts Country Club Incorporated, I hereby notify Members that the Annual General Meeting of the Club is to be held at 10am on Saturday, 6th July 2019 at the Byford and Districts Country Club.  Members who are intending to attend are requested to arrive by 9:30am to check in with our Administration Staff and sign the attendance register to avoid any delays to the scheduled starting time of the AGM .

In accordance with the Constitution of the Byford & Districts Country Club, the ordinary business of the AGM will be as follows:

1. To confirm the minutes of the Annual General Meeting held on the 23 June 2018;

2. To receive the Boards annual report on the Club’s activities during the preceding Financial Year;

3. To receive The Financial Statements of the Club for the preceding Financial Year presented under Part 5 of the Act as required as a tier 1 association;

4. To announce the results of the election of Board Members in accordance with Rule 12.2;

5. Moving of Special Resolution. “Adoption of the updated Constitution of the Byford & Districts Country Club Inc.”  A copy of the proposed constitution can be viewed by Members HERE.

6. Any other business of which notice has been given in accordance with the Constitution of the Byford & Districts Country Club.

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Nominations for the Board have now closed.

There were 4 positions to be contested and following a 30 day nomination process, the Board received 3 nominations.  Members are advised that, In accordance with the Constitution of the Byford & Districts Country Club, no election shall be held as there are less nominees (3) than Vacant Positions (4). The Board shall determine, of the nominations received, those that are eligible to hold a position on the Board. Those eligible nominees shall be announced as elected to the Board at the AGM to be held on Saturday 6th July 2019.

Members are further advised that a Member may appoint an individual, who is a current Member of the Club, in writing to the Chief Executive Officer no less than Seven (7) Days prior to the Annual General Meeting as his or her proxy to vote or speak on his or her behalf at the Annual General Meeting. The appointment of a proxy must be in the prescribed proxy form and signed by the Member making the appointment.

Mark O’Neill

Chief Executive Officer