Pursuant to Section 16.3(a)(i) of the Byford & Districts Country Club (BDCC) Constitution, the Board of Management of the BDCC hereby provide notice to each member stating its intention to propose a Special Resolution at the upcoming Annual General Meeting (AGM) of the Club. The scheduled date of the AGM is Saturday, 5th September 2020 at 10am.

Moved: Shana Smith (Chairperson)

Motion: The Club adopt the proposed Constitution of the Byford & Districts Country Club Inc., by way of Special Resolution of the Members present at the Annual General Meeting of the Club.

Seconded: Tony Filear (Secretary)

To review the current Constitution (adopted 23rd May 2017) and the proposed Constitution (proposed at 5th September 2020), please download the links below.

If you would like to be emailed copies and/or view physical copies at the Club, please contact our Administration Team (Monday – Friday, 9am-5pm) at info@bdcclub.com.

LINK 1: BDCC Constitution (adopted 23rd May 2017)

LINK 2: BDCC Constitution (proposed at 5th September 2020)

Notice of Special Resolution

Update on Club Operations and Upcoming Annual General Meeting

Byford & Districts Country Club are delighted to advise its members the Club has officially reopened its doors as the easing of COVID-19 restrictions continue to take place. We are thankful to all our members for their ongoing support and we are happy to report we have served over 10,000 meals since our reopening on June 6th, 2020.

As we are experiencing high levels of trade, we strongly suggest you make a booking to guarantee you a table. Bookings can be made through our administration team on (08) 9525 1276 or via our website at www.bdcclub.com.au.

The Club endured a challenging couple of months since closing our doors on March 18th due to the pandemic, but we are delighted to now be in a position to welcome back our entire team. We currently employ a total of 35 staff members at the Club, compared to just 6 a little over 3 years ago. We are truly humbled and proud to support the community through employment, fundraising, sporting and social activities.

The Board of Management recently advised members of our intention to host the Club’s Annual General Meeting on Saturday, 18th July 2020. Unfortunately, we encountered a couple of unforeseen issues during the preparation stages for this meeting, so we are required to postpone until Saturday, 5th September 2020 at 10am.

This also means we will be conducting a renewed board member election campaign, as nomination criteria from the previous campaign will change.

We are working closely with Clubs WA and the Department of Commerce to ensure we deliver a successful AGM, so the Club can continue to go from strength-to-strength in the 2020/2021 membership year and beyond.

We look forward to welcoming you back to the Club soon.

Regards

Shana Smith
Board Chairperson

End Statement

Statement from the Board of Management

Pursuant to the Constitution of Byford & Districts Country Club, I hereby notify members that the Annual General Meeting (AGM) of the Club is to be held at 10am on Saturday, 18 th July 2020 at the Byford & Districts Country Club. Members who are intending to attend are requested to arrive by
9.30am to check in with our Administration staff and sign the attendance register.

In accordance with the Constitution of Byford & Districts Country Club, the ordinary business of the AGM will be as follows:

• To confirm the minutes of the Annual General Meeting held on the 6 th July 2019;
•  To receive the Board annual report on the Clubs activities during the preceding Financial Year (2019/2020);
•  To receive the Financial Statements of the Club for the preceding Financial Year (2019/2020) presented under Part 5 of the Act as required as a Tier 1 Association;
•  To announce the results of the election of Board Members in accordance with Rule 12.2;
• Moving of Special Resolution: ‘Adoption of updated Constitution of the Byford & Districts Country Club Inc.’ A copy of the proposed constitution will be made available at least 21 days prior to the AGM.

Nominations for the Board have now closed.

There are 2 positions to be contested and following a 30-day nomination process, the Board received 9 nominations. Members are advised that, in accordance with the Constitution of Byford & Districts Country Club, nominees’ eligibility and suitability for the Board will now be determined.

In the event of an election, this will be conducted between 1 st – 7 th July via an electronic ballot, through verified provider, Election Buddy. Successful nominees shall be announced as elected to the Board at the AGM to be held on Saturday, 18 th July 2020 at 10am.

Members are further advised that a member may appoint an individual, who is a current member of the Club, in writing to the Acting Chief Executive Officer no less than seven (7) days prior to the AGM as his or her proxy to vote or speak on his or her behalf at the AGM. The appointment of a proxy must be in the prescribed proxy form and signed by the member making the appointment.

If you require any further information relating to this, please do not hesitate to contact me.

Kind Regards,
Ray Carey.
Acting CEO
Byford & Districts Country Club Inc.
P: 08 9525 1276

Annual General Meeting and Board Nominations Procedure